Privacy policy

This Privacy Policy aims to provide information about Nippon Express (Deutschland) GmbH, based in Marie-Bernays-Ring 23, 41199 Mönchengladbach, Federal Republic of Germany, incorporated in the Commercial Register maintained by the Mönchengladbach Court of Appeal, section HRB , No. 4658, acting in the Czech Republic through Nippon Express (Deutschland) GmbH, a branch office of a foreign legal entity, ID No 264 46 162, located at Za Tratí 236, 252 19 Chrášťany, registered at the Municipal Court in Prague, Section A, File 44202 also "Nippon Express" or "Company"), processes natural persons (excluding employees) in their activities. Information obligations arising from the GDPR in relation to Nippon Express employees are the subject of separate documentation.
 
This Privacy Policy is issued in accordance with Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the Protection of Individuals with regard to the Processing of Personal Data ("GDPR") in order to fulfill the information obligation of Nippon Express as an administrator within the meaning of Articles 13 and 14 of the GDPR.
 
  1. WHO IS THE MANAGER OF YOUR PERSONAL DATA?
The administrator of your personal data is Nippon Express (Deutschland) GmbH, with its registered office at Marie-Bernays-Ring 23, 41199 Mönchengladbach, Federal Republic of Germany, registered in the Commercial Register kept by the Mönchengladbach Court of Appeal, HRB Division 4658, (Deutschland) GmbH, a branch office of a foreign legal person, ID 264 46 162, with its registered office at Za Tratí 236, 252 19 Chrášťany, registered with the Municipal Court in Prague, Section A, Insert 44202, www.nippon-express.cz.
 
 
 
  1. FOR WHAT PURPOSES AND ON WHICH LEGAL BASE DOES PERSONAL DATA PROCESSING?
We process your personal data only for the purposes listed below and based on the following legal bases:
 
processing is necessary for the realization of the rights and obligations of a concluded contract in accordance with Article 6 (1) (b) of the GDPR; it is in particular the performance of the contract of carriage (air, sea), or provision of removal services or customs advice;
in relation to the operation of the camera system with recording - processing is necessary for Nippon Express's legitimate interests, which are in particular the protection of the life, health of persons and property of Nippon Express, in accordance with Article 6 (1) f) GDPR.
 
  1. WHO IS RECEIVER OF PERSONAL DATA? Will the data be provided?
The primary recipient of the personal data is Nippon Express (Deutschland) GmbH, a branch office of a foreign legal person, ID 264 46 162, located at Za Tratí 236, 252 19 Chrášťany, registered at the Municipal Court in Prague, Section A, File 44202.
 
Personal data may also be made available to persons who provide Nippon Express services as a personal data processor (external accountancy company, IT company, lawyers).
 
We will review all these individuals to ensure that they provide reasonable assurance that your personal information is confidential and protected. With these people, we will have written agreements in which we are committed to protecting your personal data and complying with our privacy standards, as well as maintaining confidentiality.
 
Personal data may be further shared within Nippon Express.
 
In justified cases, personal data may also be provided to relevant public authorities or similar institutions (eg customs offices, tax authorities, banks, insurance companies, courts, law enforcement agencies).
 
 
  1. WHAT ARE THE PERSONNEL DATA CATEGORIES PROCESSING?

Data in relation to our business partners - natural persons

 
  • title, name, surname, ID, VAT number, billing address, contact address
  • Data in relation to business partners - contact details of a legal representative
  • title, name, surname, telephone number, e-mail address, contact address
 
Data in relation to the camera system:
 
Picture record of the camera system capturing the form and behavior / behavior of the monitored persons.
 
  1. LEAVE THE PERSONAL DATA TRANSMISSION TO THIRD COUNTRIES OR INTERNATIONAL ORGANIZATIONS?
 
Personal data may be shared within Nippon Express and outside the EU / EEA. All Nippon Express companies have a high standard of privacy. In all Nippon Express companies, stringent rules are defined on the protection of personal data defining the roles and responsibilities of all employees in the processing of personal data provided, and a high level of security is in place to prevent them from escaping, losing or damaging. Close to personal data protection in Nippon Express - www.nipponexpress.com - Personal Data Protection Policy.
 
  1. WHEN PERSONAL DATA WILL BE SAVED?
 
Personal data will be processed by Nippon Express for the duration of the contractual relationship and for the period necessary to meet legal obligations and safeguard the rights of any disputes, but no later than 5 years after the termination of the contractual relationship, unless the legal regulation for a particular document provides for a different retention period.
 
  1. WHAT WILL I HAVE THE RIGHTS OF PROCESSING MY PERSONAL DATA?
You have the following rights to process your personal data:
 
  • Right of access to your personal data
  • You have the right to request information about whether your personal data is being processed, or for what purpose, to what extent, for how long it will be stored, the source from which it was obtained, whether your personal data are being processed for automated decision making, . You also have the right to request a copy of your personal information, with the first provision being free of charge.
  • Right to repair your personal information
  • In the event that your personal data is inaccurate or incomplete, you may request them to be corrected or supplemented at any time.
  • Right to the deletion of personal data (so-called right to be forgotten)
  • If (i) your personal data is no longer needed for the purposes for which it was processed, (ii) the processing is unlawful, (iii) you object to the processing, and there are no overriding legitimate reasons for processing, or (iv) the administrator has to erase your personal information.
  • The right to limit the processing of personal data
  • If any questions arise in connection with the processing of your personal data, the trustee is obliged to restrict the processing of the data in such a way that it can only be stored and possibly used for the purpose of determining or enforcing legal claims.
  • Right to object to the processing of personal data
  • If your personal data is processed for legitimate interest, you have the right to object to such processing.
 
Right to withdraw consent to the processing of personal data
You have the right to revoke previously granted consent to the processing of your personal data at any time. The processing of personal data that occurred prior to withdrawal of consent is in accordance with legal regulations.
 
Right to file a complaint with the Supervisory Authority
If you believe that data processing violations have been infringed, you have the right to file a complaint with the Personal Data Protection Authority, Pplk. Sochora 27, 170 00 Praha 7
 
 
  1. DO IT GO TO AUTOMATIC DECISING, INCLUDING PROFILING?
Personal data of natural persons are not the subject of any decision in Nippon Express solely on automated processing, including profiling.
  1. DOES THE PROCESSING OF PERSONAL DATA WITH INTERNET WEBSITES LEAVE?
Www.nippon-express.com does not contain cookies or similar means to process personal information.
 
 
  1. FROM WHICH RESOURCES PERSONAL DATA ARE BASED?
Personal data is collected directly from data subjects when sending a service order or signing a contract.
 
  1. WHAT ARE MY PERSONAL DATA PROTECTED?
 
Our databases are secured against third party access. Electronic databases are secured with a unique password. Documents in paper form containing personal data are stored in locked cases, locked offices. Strict rules are laid down in society to determine the roles and responsibilities of individual employees in the processing of personal data as well as the rules for securing personal data provided. All persons to whom personal data are made available are under a duty of confidentiality and are required to maintain the confidentiality of all access data.
 
  1. DO YOU QUESTIONS? WRITE US!
If you are interested in detailed information about your rights in the area of ​​personal data protection, including the right to access and correct inaccurate data, or any other query or complaint, please contact us by post to Nippon Express (Deutschland) GmbH, a branch of a foreign legal entity, with its registered office at Za Tratí 236, 252 19 Chrášťany or by e-mail for contact for the processing of personal data: prg.gdpr@neeur.com.
 
 
Notice:
 
This document is updated as of 21.8.2018. As of this date, the Act on the Processing of Personal Data is not yet in force as the so-called Adaptation Act to Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data ("GDPR" ). Nippon Express reserves the right to alter and modify this document as a follow-up to the legislative work process.
 
 
 
For Nippon Express (Deutschland) GmbH,
 
a branch of a foreign legal entity
 
 
 
Petr Kavalek
 
head of the branch
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